Comparison
EZOfficeInventory vs Sortly
Two tools districts shortlist for device tracking and IT operations, compared the way a buying committee actually reads them: what each is, what each does well, and what to check before signing. We build Chalk, a third option in this space — that context is worth knowing as you read, and it is why every claim below carries its basis.
EZOfficeInventory
A capable commercial asset tracker with the deepest MDM connector list in its class — and, like the rest of that class, no roster, no student, and no write-back.
Where EZOfficeInventory is strong
- The deepest device-ingest integration list of the commercial asset trackers — Intune, Jamf Pro, Kandji, Mosyle, SCCM, Workspace ONE, JumpCloud, Meraki, Apple Business Manager, and Google Endpoint Management for ChromeOS.
- Warranty details sync automatically from manufacturers including Dell and Lenovo, and procurement data can sync from CDW — genuinely less manual data entry than most.
- Native iOS and Android apps with barcode and QR scanning, on every tier.
- Real checkout, reservation, and audit workflows, with custom fields, purchase orders, and RFID support at the middle tier.
- Unlimited users at every tier, so adding technicians or building staff does not change the bill.
- AssetSonar's ITSM tier includes genuine ticketing with SLA management, a knowledge base, and a service catalog — the only product in this asset-tracker group with native SLAs.
What to check before you buy
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The base product has no ticketing at all. Native help desk with SLAs exists only in AssetSonar's ITSM tier — a different product at a higher per-asset rate — so a district gets either the asset tracker or a second contract.
Basis: EZOfficeInventory offers Jira and Zendesk connectors rather than native ticketing; SLA management appears in AssetSonar's ITSM pricing tier.
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No SIS or rostering integration — no OneRoster, Clever, ClassLink, or PowerSchool anywhere in the connector catalog. Students arrive by CSV.
Basis: None appear in EZO's full published integration list, which covers MDM, identity, and procurement systems only.
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No student, guardian, or family concepts, and therefore nothing that notices a transfer, a withdrawal, or grade rollover.
Basis: Absent from the product's data model, which tracks items and users.
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No parent e-signature on a device agreement, no student fee assessment, and no family balances.
Basis: Absent from EZO's documented feature set.
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No funding-source or grant tracking for ESSER, Title, or E-Rate reporting.
Basis: No funding-source dimension appears in the product documentation.
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ChromeOS support is import only. The Google Endpoint Management connector is described as importing ChromeOS and mobile data; nothing writes back, so OU moves and disabling a stolen Chromebook stay manual in Google Admin.
Basis: EZO's integration listing describes the connector as importing ChromeOS and mobile data into AssetSonar, with no write-back claimed.
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It consumes SSO but is not an identity provider — Entra ID, Okta with SCIM, OneLogin, and Ping are identity sources it reads, not identity it issues.
Basis: EZO's identity integrations are configured as a service provider against an external IdP.
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Maintenance is a separate paid CMMS add-on even on the top tier, so repairs that draw parts out of stock are not simply included.
Basis: EZO CMMS is listed as an add-on alongside the Premium tier and sold as its own product.
Sortly
The friendliest inventory app in this comparison and the easiest to actually start using — built for supply closets and job sites, priced by how many items you have, which is exactly the wrong meter for a 1:1 fleet.
Where Sortly is strong
- Every price is on the page, including a genuinely free tier, with no demo gate anywhere in the funnel.
- The lowest adoption cost in this comparison by a distance: folders, tags, photos and custom fields, usable by a building secretary in an afternoon without an IT project behind it.
- Strong mobile — iOS and Android with offline access, barcode and QR scanning, and label generation from inside the same app, so counting is a phone job rather than a scanner-hardware purchase.
- Alerting that fits consumables well: low stock alerts for reordering and date-based alerts for maintenance and repair schedules, with in-app and email notification.
- More reporting than the price suggests — activity history, inventory summaries, user activity, low stock and item-flow reports, saved custom reports, and report subscriptions delivered on a schedule.
- Real integration surface for a product this simple: webhooks, an API, QuickBooks Online, and Slack and Microsoft Teams notifications, plus purchase orders, pick lists, and check-in and check-out.
What to check before you buy
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Pricing meters unique items, and a 1:1 district's item count is its student count. At 5,000 items the published tier is $299 per month, and anything past 10,000 items is Enterprise quote-only — a mid-sized district is off the published ladder on device count alone.
Basis: Vendor pricing page item limits: 100 free, 500 Advanced, 2,000 Ultra, 5,000 Premium, 10,000+ Enterprise.
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User licenses are metered too, and tightly: 1 user free, 2 on Advanced, 5 on Ultra, 8 on Premium. A technician team plus building staff crosses into Enterprise quickly.
Basis: Vendor pricing page user-license limits per tier.
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No help desk or ticketing of any kind. A district running Sortly still buys a service desk somewhere else, and the two never see each other.
Basis: Absent from the vendor's published feature list, which covers inventory, alerts, reporting and integrations.
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No MDM or device integrations at all. The published integration list is QuickBooks Online, Slack, Microsoft Teams, webhooks and an API — so ChromeOS, Intune and Jamf data is typed or imported, and serials go stale between imports.
Basis: Vendor features page lists no device-management or directory connectors.
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No SIS or rostering integration and no student, guardian or enrollment concepts — nothing notices a transfer, a withdrawal or grade rollover.
Basis: Absent from the vendor's feature list and from its industry positioning, which addresses inventory rather than student records.
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Check-in and check-out is item custody, not a school-year loan: no due dates on a student device agreement, no e-signature, no damage fee, no family balance and no loaner pool workflow.
Basis: Vendor documents check-in/check-out alongside pick lists and stock tracking, with no agreement or fee concepts published.
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It is an inventory product rather than an IT asset lifecycle product — warranty expiry, depreciation, ChromeOS auto-update expiration and refresh planning are not in the published feature set, though generic date-based alerts can approximate some of it.
Basis: Vendor features page covers custom fields, alerts and reports; no warranty, depreciation or lifecycle module is published.
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Hosted SaaS only, with no self-hosted option, and no SSO or SAML in the published feature list — so it sits outside your single sign-on estate in both directions.
Basis: No self-host or source distribution is offered on the vendor site, and SSO does not appear on the features or pricing pages.
The third option: Chalk
If you are weighing EZOfficeInventory against Sortly, Chalk belongs on the same shortlist. It is the open-source K-12 IT stack: device inventory that fills itself in from Google Admin, Intune, and Jamf against a roster synced from your SIS, a 1:1 circulation desk with agreements and fees, repairs with parts and costs, a help desk that already knows who is asking, and a built-in SAML/OIDC identity provider.
- Self-host it free forever under AGPL-3.0 — the entire feature set, one binary, your infrastructure — or use the hosted version, priced by fleet size with no per-seat or per-student fees and the price ladder published.
- Built only for K-12: students, buildings, custody, funding sources, and ChromeOS auto-update expiration are native concepts, not custom fields.
- Writes back to Google Admin as a reviewed diff — every OU move, disable, and deprovision previewed before it executes — and serves a OneRoster 1.1 API so other district systems can pull the roster from Chalk.
- Fees are assessed and tracked without touching payment cards, keeping the asset system out of your PCI scope.
See all three on your own roster.
Chalk installs to a populated inventory in about 30 minutes. Self-host free under AGPL-3.0, or let us run it — priced by fleet size, never per seat.