Comparison
EZOfficeInventory vs Reftab
Two tools districts shortlist for device tracking and IT operations, compared the way a buying committee actually reads them: what each is, what each does well, and what to check before signing. We build Chalk, a third option in this space — that context is worth knowing as you read, and it is why every claim below carries its basis.
EZOfficeInventory
A capable commercial asset tracker with the deepest MDM connector list in its class — and, like the rest of that class, no roster, no student, and no write-back.
Where EZOfficeInventory is strong
- The deepest device-ingest integration list of the commercial asset trackers — Intune, Jamf Pro, Kandji, Mosyle, SCCM, Workspace ONE, JumpCloud, Meraki, Apple Business Manager, and Google Endpoint Management for ChromeOS.
- Warranty details sync automatically from manufacturers including Dell and Lenovo, and procurement data can sync from CDW — genuinely less manual data entry than most.
- Native iOS and Android apps with barcode and QR scanning, on every tier.
- Real checkout, reservation, and audit workflows, with custom fields, purchase orders, and RFID support at the middle tier.
- Unlimited users at every tier, so adding technicians or building staff does not change the bill.
- AssetSonar's ITSM tier includes genuine ticketing with SLA management, a knowledge base, and a service catalog — the only product in this asset-tracker group with native SLAs.
What to check before you buy
The base product has no ticketing at all. Native help desk with SLAs exists only in AssetSonar's ITSM tier — a different product at a higher per-asset rate — so a district gets either the asset tracker or a second contract.
Basis: EZOfficeInventory offers Jira and Zendesk connectors rather than native ticketing; SLA management appears in AssetSonar's ITSM pricing tier.
No SIS or rostering integration — no OneRoster, Clever, ClassLink, or PowerSchool anywhere in the connector catalog. Students arrive by CSV.
Basis: None appear in EZO's full published integration list, which covers MDM, identity, and procurement systems only.
No student, guardian, or family concepts, and therefore nothing that notices a transfer, a withdrawal, or grade rollover.
Basis: Absent from the product's data model, which tracks items and users.
No parent e-signature on a device agreement, no student fee assessment, and no family balances.
Basis: Absent from EZO's documented feature set.
No funding-source or grant tracking for ESSER, Title, or E-Rate reporting.
Basis: No funding-source dimension appears in the product documentation.
ChromeOS support is import only. The Google Endpoint Management connector is described as importing ChromeOS and mobile data; nothing writes back, so OU moves and disabling a stolen Chromebook stay manual in Google Admin.
Basis: EZO's integration listing describes the connector as importing ChromeOS and mobile data into AssetSonar, with no write-back claimed.
It consumes SSO but is not an identity provider — Entra ID, Okta with SCIM, OneLogin, and Ping are identity sources it reads, not identity it issues.
Basis: EZO's identity integrations are configured as a service provider against an external IdP.
Maintenance is a separate paid CMMS add-on even on the top tier, so repairs that draw parts out of stock are not simply included.
Basis: EZO CMMS is listed as an add-on alongside the Premium tier and sold as its own product.
Reftab
A well-designed asset tracker with a real free-forever tier, self-serve signup, and no sales call — and, like the rest of its class, no help desk, no roster, and no student.
Where Reftab is strong
- The only genuinely free-forever tier in this comparison, and a generous one — unlimited custom fields and locations, reservations with calendars, advanced reports with export, mobile apps, and barcode check-in/check-out at no cost.
- SSO and two-factor authentication at the lowest paid tier rather than gated to enterprise, which is unusual and district-friendly.
- Unlimited platform users on every tier, so the bill never grows because you added staff.
- Native iOS and Android apps with barcode scanning, plus a barcode designer and custom email templates.
- Strong MDM breadth at the top tier — Intune, Jamf Pro and Jamf School, Kandji, Mosyle, NinjaOne, FleetDM, and Apple Business Manager — plus vendor warranty sync from Dell, CDW, Lenovo, and Apple.
- A Google Workspace integration that imports Chromebooks and mobile devices daily, with configurable field mapping and optional auto-assignment to the Google-assigned user.
What to check before you buy
No native help desk or ticketing with SLAs. Jira Cloud and Zendesk connectors exist to surface assets on someone else's ticket, and they are top-tier features — so a district buys a service desk separately either way.
Basis: Reftab's integration listing offers Jira and Zendesk plugins rather than native ticketing; no SLA capability appears in any tier.
No SIS or rostering integration — no OneRoster, Clever, ClassLink, or PowerSchool — and no student, guardian, or family concepts. Nothing reacts to a transfer, a withdrawal, or grade rollover.
Basis: None appear in Reftab's integration catalog or documentation; the identity integrations are corporate directories.
Signature capture is staff-side custody acknowledgement, not a parent or guardian e-signature on a device agreement, and it sits behind a mid-tier upgrade.
Basis: Reftab lists signature capture as a Pro-tier feature; no guardian entity or agreement workflow exists in the data model.
No student fee assessment and no family balances, so damage recovered at collection time is tracked outside the system.
Basis: Absent from Reftab's documented feature set across all tiers.
No funding-source or grant tracking for ESSER, Title, or E-Rate attribution.
Basis: No funding-source dimension appears in Reftab's documentation.
ChromeOS support is import only and syncs once daily. Nothing writes back, so OU moves and disabling a stolen Chromebook remain manual work in Google Admin.
Basis: Reftab's Google Workspace integration guide documents a daily one-way import with field mapping; no write-back is described.
The MDM connectors that make the inventory self-maintaining — Intune, Jamf, Kandji, Mosyle, Apple Business Manager — are all top-tier features, which is a meaningful jump from the tier where SSO lives.
Basis: Reftab's pricing page places all MDM, vendor, and IdP integrations at the Business tier.
It consumes SSO but is not an identity provider. Okta, Entra ID, SAML 2.0, SCIM, and LDAP are identity it reads, not identity it issues — and the IdP user-provisioning integrations are top-tier only.
Basis: Reftab is configured as a service provider against an external IdP; provisioning integrations are listed at the Business tier.
The third option: Chalk
If you are weighing EZOfficeInventory against Reftab, Chalk belongs on the same shortlist. It is the open-source K-12 IT stack: device inventory that fills itself in from Google Admin, Intune, and Jamf against a roster synced from your SIS, a 1:1 circulation desk with agreements and fees, repairs with parts and costs, a help desk that already knows who is asking, and a built-in SAML/OIDC identity provider.
- Self-host it free forever under AGPL-3.0 — the entire feature set, one binary, your infrastructure — or use the hosted version, priced by fleet size with no per-seat or per-student fees and the price ladder published.
- Built only for K-12: students, buildings, custody, funding sources, and ChromeOS auto-update expiration are native concepts, not custom fields.
- Writes back to Google Admin as a reviewed diff — every OU move, disable, and deprovision previewed before it executes — and serves a OneRoster 1.1 API so other district systems can pull the roster from Chalk.
- Fees are assessed and tracked without touching payment cards, keeping the asset system out of your PCI scope.
See all three on your own roster.
Chalk installs to a populated inventory in about 30 minutes. Self-host free under AGPL-3.0, or let us run it — priced by fleet size, never per seat.